Website Manager

HYL - Hamburg Youth Lacrosse

Contact Information

Contact Information:

President: Howie Bell

Treasurer: Tom Ricotta

Tournament Coordinator: Lani Gunderman
[email protected]

Registrar - Josh Pawlowski
[email protected]

Coaches Director/ Hamburg High School Boys Varsity - Coach Jerry Severino
[email protected]

Marketing Director - Caroline Haffey

EVT Tournament Director - Matt DiMatteo
[email protected]

Fundraising Director - Joe Marvin

Girls Program Director: Nikki Rakoski

Position Descriptions/Responsibilities:

DUTIES OF THE PRESIDENT

The President shall be the chief executive officer of the corporation and shall, subject to
the control of the Board of Directors, supervise and control the affairs of the corporation and the
activities of the officers. He or she shall perform all duties incident to his or her office and such
other duties as may be required by law, by the Articles of Incorporation of this corporation, or by
these Bylaws or which may be prescribed from time to time by the Board of Directors. Unless
another person is specifically appointed as Chairperson of the Board of Directors, he or she shall
preside at all meeting of the Board of Directors. If applicable, the President shall preside at all
meetings of the members. This position may be left vacant, by determination of the Board of
Directors.

DUTIES OF THE TREASURER

Subject to the provisions of these Bylaws relating to the “Execution of Instruments, Deposits and
Funds,” the Treasurer shall.

1. Have charge and custody of, and be responsible for, all funds and securities of the
corporation and deposit all such funds in the name of the corporation in such banks, trust
companies or other depositories as shall be selected by the Board of Directors.
2. Receive and give receipt for, monies due and payable to the corporation from any source
whatsoever.
3. Disburse, or cause to be disbursed, the funds of the corporation as may be directed by the
Board of Directors, taking proper vouchers for such disbursements, and signing all
checks therefore.
4. Keep and maintain adequate and correct accounts of the corporation’s properties and
business transactions, including accounts of its assets, liabilities, receipts, disbursements,
gains, and losses.
5. Exhibit at all reasonable times the books of account and financial records to any director
of the corporation, or to his or her agent, or attorney, or request therefore.
6. Render to the President and directors, whenever requested, an account of any and all of
his or her transactions as Treasurer and of the financial condition of the corporation.
7. Prepare, or cause to be prepared, and certify, or cause to be certified, the financial
statements to be included in any required reports.
In general, perform all duties incident to the office of Treasurer and such other duties as may be
required by law, by the Articles of the Incorporation of the corporation, or by these Bylaws, or
which may be assigned to him or her from time to time by the Board of Directors.
DUTIES OF THE REGISTRAR
1. Set up online registration for all sessions, clinics, tournaments, etc. as directed by the
Board of Directors.
2. Update Board of Directors on a weekly basis as to registration numbers.
3. Send Board of Directors and/or Session Directors updated rosters the day before a
session, clinic, tournament or once they are finalized.

DUTIES OF THE EVT TOURNAMENT DIRECTOR

1. Market the tournament year round and manage the public relations for the tournament
2. Actively solicit teams to register for the tournament with the goal of increasing the
participation each year until capacity
3. Oversee the registration of the teams for the tournament
4. Oversee all vendors and hospitality at the tournament
5. Create the schedule for the tournament and communicate with the registered teams
6. Oversee the set up and take down of the event

DUTIES OF THE HAMBURG VARSITY COACH

1. Report to the BOD regarding the annual activities of the Varsity team
2. Present to the BOD the Fall/Winter events (tournaments, clinics, Sahlens schedules,
Coaches assignments, etc)
3. Provide the financial details(tournament fees, coaches, auto rental, gas, tolls) of each
event for BOD discussion and determination of family fees.
4. Coordinate the coaches who will work these Fall/Winter events
5. Oversee the coaches who will work these Fall/Winter events
6. Coordinate transportation and other logistics of Fall/Winter events
7. Dialogue with College coaches regarding recruitment (year-round) and communicate
with families regarding the same.
8. Assist Summer Director where needed (ie summer staff/expectations)
9. Assist Summer Director with The EVT Memorial
DUTIES OF GIRLS PROGRAM DIRECTOR

1. Responsible for the management and coordination of all aspects of the program in
accordance of the goals and philosophies as determined by the Board of Directors of
Hamburg Youth Lacrosse, Inc.
2. Work closely with Girls Director of Coaching to develop program according to US
Lacrosse guidelines, assess and reassess equipment and uniform needs for each season,
and interview new hires.
3. Facilitate all communication with leagues, parents, and coaches in a timely manner with
guidance and help from the Board.
4. Respond to complaints, rule violations and other issues with the help of the Board.
5. Oversee game and referee scheduling.
6. Produce, collect and file official team rosters.
7. Oversee the maintenance of an accurate program database/contact list.
8. Make sure bills are paid, sign checks for officials and employees, oversee tax filings, etc.
9. Attend monthly board meeting to update boys’ program on new developments.
10. Update social media outlets.

DUTIES OF THE TOURNAMENT COORDINATOR
1. Determination of Tournaments attended by each division – ALL Seasons
The TC, working with the coaches and other board members, will determine the tournament
schedule and insure that the chosen tournaments match team/player ability and fall within the
guidelines set forth by HYL.
2. Finalization of players assigned to a team(s) based on coach’s decision.
The TC will monitor player availability/registration for tournaments and work with the coaches
to adjust team rosters and/or tournament divisions accordingly. Note: Player notification may
be required or may be completed by the coach.
3. Tournament Registration.
The TC will register all teams for agreed upon tournaments and manage any changes that may
occur.
4. Communication
The TC will post tournament information on the web site or forward the information to the web
master for posting. Additional team/player notifications may be required based on coach’s request.

**Due to the constant changing teams/players, it is recommended that the TC have previous HYL board
experience where a complete understanding of the organization, grad year divisions/teams, and overall system
has been attained.
DUTIES OF MARKETING DIRECTOR

1. Maintain and update the HYL Website with daily, weekly, monthly, and seasonal
information regarding practices, tournaments, games, equipment, photos, general info, etc
2. Review and coordinate flow of information posted on Facebook
3. Update web information for the Hamburg Central School District school teams including
practices, games, schedules, varsity trip information, and other school related events
4. Oversee all marketing to schools, potential players and families

DUTIES OF THE FUNDRAISER COORDINATOR

Coordinates fundraising strategies and is responsible for supporting major fundraising programs
for Hamburg Youth Lacrosse. Assists in the

1. Develop fundraising goals based on budgetary needs of the HYL program.
2. Develop fundraising activity plans that maximize participation or contributions and
minimize costs.
3. Plan and direct special events for fundraising, such as can drives, meat raffles or silent
auctions.
4. Establish fundraising or participation goals for special events or specified time periods.
5. Recruit sponsors, participants, or volunteers for fundraising events.
6. Direct or supervise fundraising staff, including volunteer staff members.
7. Monitor progress of fundraising drives.
8. Coordinate materials such as posters, Web sites, or newsletters to promote, market, or
advertise fundraising events.
9. Monitor budgets, expense reports, or other financial data for fundraising organizations.
10. Secure commitments of participation or donation from individuals or corporate donors.
11. Develop strategies to encourage new or increased contributions.

DUTIES OF THE SUMMER DIRECTOR (Paid position)

1. Oversee the summer youth program, including registration for tournaments and
scheduling of games and practices
2. Report to the Board regarding the activities and enrollment of the Youth Program;
3. Be present at all practices and games during the summer season to act as the main point
of contact for coaches, parents, and players
4. Assist with the planning and organizing of the EVT Touranment
5. Responsible to communicate with coaches to make sure attendance is taken to ensure all
players are registered
DUTIES OF THE SPRING DIRECTOR (Paid position)

1. Oversee the Spring youth program, including registration for tournaments and scheduling
of games and practices
2. Report to the Board regarding the activities and enrollment of the Youth Program;
3. Be present at all practices and games during the Spring season to act as the main point of
contact for coaches, parents, and players
4. Responsible to communicate with coaches to make sure attendance is taken to ensure all
players are registered

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Site Links

Hamburg Youth Lacrosse Inc.

Mailing Address: 5999 South Park Avenue #151 Hamburg New York 14075, Field Address: 2982 Lakeview Road
Hamburg, New York 14075
Email : [email protected]